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manage-as-administrator.md

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title Managing Copilot Memory for an organization or enterprise
shortTitle Manage as administrator
intro Manage {% data variables.copilot.copilot_memory %} settings and stored memories for an organization or enterprise.
product Enterprises and organizations with a {% data variables.copilot.copilot_enterprise_short %} or {% data variables.copilot.copilot_business_short %} plan.
permissions Enterprise, organization, or repository administrators.
versions
feature
copilot
contentType how-tos
category
Manage Copilot for a team

{% data reusables.copilot.memory-how-to-intro %}

Enabling {% data variables.copilot.copilot_memory %}

For enterprise- and organization-managed {% data variables.product.prodname_copilot_short %} subscriptions, {% data variables.copilot.copilot_memory %} is off by default and must be enabled in the enterprise or organization settings.

Once {% data variables.copilot.copilot_memory %} is enabled, the feature is on for users by default. {% data variables.copilot.copilot_memory %} will be used in any repository in which users use supported {% data variables.product.prodname_copilot_short %} features, and it will save both repository-level facts and user-level preferences. Individual users can opt out of {% data variables.copilot.copilot_memory %} in their account settings.

Note

If a user is assigned a {% data variables.product.prodname_copilot_short %} subscription by more than one organization, the most restrictive setting applies—that is, {% data variables.copilot.copilot_memory %} will not be used unless all of those organizations have enabled this feature.

Enabling {% data variables.copilot.copilot_memory %} for an enterprise

{% data reusables.enterprise-accounts.access-enterprise %} {% data reusables.enterprise-accounts.ai-controls-tab %}

  1. In the sidebar, click {% octicon "copilot" aria-hidden="true" aria-label="copilot" %} {% data variables.product.prodname_copilot_short %}.
  2. Under "Features", scroll down to the {% data variables.copilot.copilot_memory %} setting and select a policy from the dropdown.

Enabling {% data variables.copilot.copilot_memory %} for an organization

Organization owners can enable or disable {% data variables.copilot.copilot_memory %} for all members of the organization with a {% data variables.product.prodname_copilot_short %} license.

If the organization belongs to an enterprise, the ability for organization owners to enable or disable {% data variables.copilot.copilot_memory %} may be controlled by the enterprise-level policy.

{% data reusables.profile.access_org %} {% data reusables.profile.org_settings %}

  1. In the sidebar, under "Code, planning, and automation", click {% octicon "copilot" aria-hidden="true" aria-label="copilot" %} {% data variables.product.prodname_copilot_short %}, then click Policies.

  2. Under "Features", scroll down to the setting for {% data variables.copilot.copilot_memory %}.

  3. Click the dropdown button and select Enabled.

    {% data variables.copilot.copilot_memory %} is enabled for all members of the organization who have a {% data variables.product.prodname_copilot_short %} license.

Managing repository-level facts

As an administrator of a repository in which {% data variables.copilot.copilot_memory %} is in use, you can review the currently stored repository-level facts. If you think any are inappropriate, misleading, or incorrect, you can delete them.

{% data reusables.copilot.manage-repo-memories %}

Managing user-level preferences for an organization

As an administrator, you can export or delete all user-level preferences that were generated with your organization as the active billing entity. For more information on the ownership model, see AUTOTITLE.

Exporting user-level preferences

You can export user-level preferences in JSONL format. You can do this for everyone at once or for individual users.

{% data reusables.organizations.navigate-to-org %} {% data reusables.organizations.org_settings %}

  1. In the sidebar, under "Code, planning, and automation", click {% octicon "copilot" aria-hidden="true" aria-label="copilot" %} {% data variables.product.prodname_copilot_short %}, then click Access.

  2. From here, you can export preferences for everyone or for an individual user.

    • For an individual user: Next to the user's name, click {% octicon "kebab-horizontal" aria-label="Open seat options" %}, then click Export Copilot memories.
    • For everyone: Click the Get usage report dropdown, then click Download user memories.

{% data reusables.copilot.memory-export %}

Deleting user-level preferences

You can delete user-level preferences in bulk or for individual users.

{% data reusables.organizations.navigate-to-org %} {% data reusables.organizations.org_settings %}

  1. In the sidebar, under "Code, planning, and automation", click {% octicon "copilot" aria-hidden="true" aria-label="copilot" %} {% data variables.product.prodname_copilot_short %}, then click Access.

  2. From here, you can delete preferences for everyone or for an individual user.

    • For an individual user: Next to the user's name, click {% octicon "kebab-horizontal" aria-label="Open seat options" %}, then click Delete Copilot memories.
    • For everyone: Click the Get usage report dropdown, then click Delete user memories.

Managing user-level preferences for an enterprise

As an administrator, you can export or delete all user-level preferences that were generated with your enterprise as the active billing entity. For more information on the ownership model, see AUTOTITLE.

Exporting user-level preferences

You can export user-level preferences in JSONL format. You can do this for everyone at once or for individual users.

{% data reusables.enterprise-accounts.copilot-licensing %}

  1. From here, you can export preferences for everyone or for an individual user.

    • For an individual user: Next to the user's name, click {% octicon "kebab-horizontal" aria-label="Open seat options" %}, then click Export Copilot memories.
    • For everyone: Click the Get usage report dropdown, then click Download user memories.

{% data reusables.copilot.memory-export %}

Deleting user-level preferences

You can delete user-level preferences in bulk or for individual users.

{% data reusables.enterprise-accounts.copilot-licensing %}

  1. From here, you can delete preferences for everyone or for an individual user.

    • For an individual user: Next to the user's name, click {% octicon "kebab-horizontal" aria-label="Open seat options" %}, then click Delete Copilot memories.
    • For everyone: Click the Get usage report dropdown, then click Delete user memories.

Auditing {% data variables.copilot.copilot_memory %}

Events appear in your organization or enterprise's audit log when an administrator exports or deletes memories, and when a user opts out of {% data variables.copilot.copilot_memory %}. See AUTOTITLE.

Further reading