Tenant Coordinator

Essential Duties and Responsibilities:

• Support all aspects of property operations and serve as a primary point of contact for tenants.
• Assist in planning and executing property improvement projects and renovations, ensuring minimal disruption to tenant operations.
• Manage accounts receivable, including coding and collections.
• Contribute to the development and management of site operating budgets.
• Coordinate, lead, and track recurring tenant meetings; follow up on outstanding action items.
• Support on-site construction activities, including tenant access coordination, communication around disruptive work, and regular updates.
• Participate in site operations meetings with maintenance, security, and janitorial teams.
• Provide direction to janitorial, security, and engineering staff as needed.
• Assist in planning and executing tenant engagement and community events.
• Distribute communications to tenants, vendors, and construction partners.
• Support vendor selection processes, including participation in bid reviews.
• Prepare and manage service contracts and purchase orders.
• Conduct regular inspections of tenant spaces and common areas to identify maintenance or safety issues and ensure timely resolution.
• Maintain and review certificates of insurance for tenants and vendors to ensure compliance with coverage requirements.
• Assist with special projects and ad hoc assignments as needed.

Qualifications and Experience:

• Bachelor’s degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Self-starter with the ability to work independently.
• Strong client service orientation.
• Excellent verbal and written communication skills.
• Interest in pursuing a career in commercial real estate.
• Working knowledge of property management and/or real estate preferred.