Work Anywhere
Use collaboration tools
Location doesn’t matter when you’ve got reliable online tools to help you connect and collaborate with colleagues. Stanford’s recommended collaboration tools are Slack for instant messaging, Google Shared Drive for file sharing, Zoom for video conferencing, and Cardinal Voice softphone.
If you work at SLAC, visit SLAC's Remote Worker’s Toolkit
Zoom
- [VIDEO] Ways to Engage as an Effective Zoom Participant
- How to Schedule, Launch, and Manage a Video Conference
- Meeting Etiquette Tips
- Best Practices for Effective Video Conferencing
- How to Protect Your Zoom Meetings
- Zoom Meetings to Require Passwords Starting June 23
- How to Add a Zoom Password to an Existing Meeting
Set up your home office
You may need to modify or add to your existing equipment or home office setup to accommodate the unique circumstances of your remote work environment. Check out these recommendations and guidelines.
Equipment recommendations
Get specific equipment recommendations for laptops, monitors, keyboards and mice, headsets, and webcams to assist you during the Shelter-in-Place order.
Ergonomics
No matter where you’re working, it is imperative to set up your workstation to allow for neutral postures. Visit the Environmental Health & Safety website for telecommuting and mobile ergonomics guidelines and resources.
Moving office equipment
If you need to temporarily move your office equipment during the Shelter-in-Place order, follow these guidelines.
Network connectivity
When you work from home, you may have less bandwidth available to you than you had at the office. If your internet speed is slow or you have issues connecting to Stanford applications or virtual meetings, try these troubleshooting tips to speed up your work.
Access your work
Many key applications and document repositories are completely network-accessible from your Stanford-issued laptop or tablet or from your personal laptop or tablet.
Widely-used applications
Quickly access some of the most commonly used cloud-based applications for your Stanford work:
- Email and Calendar (and other Office 365 services)
- Google Drive
- Stanford Medicine Box
- Confluence
- Medwiki
- Oracle Financials
- Services & Support Portal
- Smartsheet
- Voicemail
Using VPN
VPN is a remote access technology that allows you to securely connect to Stanford’s network as if you were on campus. This makes access to restricted services possible, and provides encryption between your computer and the Stanford network.
Many commonly used Stanford applications and services can be directly accessed from anywhere and do not require the use of VPN. To access secure services that require VPN, visit Stanford's VPN service page for instructions.
Keep your data secure
Security requirements
If you work remotely on your home computer (rather than on your Stanford-issued laptop or tablet), you must be aware of the security requirements for your device based on the risk classifications for the data and applications you use.
Cardinal Key
Use Cardinal Keys to provide stronger protection for your account and simplify your login experience. Cardinal Keys reduce or eliminate the need to use your SUNet ID and password for web-based logins and eliminate the need to use your username, password, and two-step authentication for VPN connections.
Get help
FAQ
Check out our FAQ for more information or search the IT Services Knowledge Base to find helpful articles on a range of topics pertaining to remote work and telecommuting.
UIT Service Desk
Need immediate help? Call the University IT Service Desk at 650.725.4357 (option 5).
If you need IT support for an issue related to telecommuting or remote work, submit a Help request and we’ll get you connected with someone who can help.
